about us      downloads      documentation      contact      home 
 products
 antHR
 workflow studio
 technical toolkits
 content entry
 workflow
 security
 hierarchy
 concepts
 how tos
 reference
 FAQs
previous: Changing the approver  next: Next steps

How to: Multiple user workflow authoring - Adding extra notifications

  Step 1 : Summary
  Step 2 : Creating users
  Step 3 : Line management
  Step 4 : Changing the approver
  Step 5 : Adding extra notifications
  Step 6 : Next steps

Adding more users to the mail - (page 5 of 6)

Level: intermediate
Required reading: Simple workflow
Recommended reading: Managing staff, Managing relationships

In this step we will add a couple of more entries to the notification mail. We will copy all approvals of holiday to Ann (she is the boss) and also to the email address "hr@dummycorp.com" which represents the HR department of our firm.

This is simply achieved by double clicking on the approval email activity. In the "Edit properties" dialog enter "hr@dummycorp.com" in to the "cc" field. This means the mail is sent to this email address without the HR department having to be a user of the system.

Next right click in the "cc" field and select "User" from the context menu. It the "Select user" dialog, select "DB/Ann".

The mail notifying users about successful holiday requests is now sent to the creator of the workflow (as before), to HR for their records, and to the CEO. See responsible script for more examples of valid entries in the "to" and "cc" boxes.

Now we can test the multi-user workflow just as before. Click on "Test" and select "Save and test".


 

Did you find this article helpful? Comments on this page are welcome and can only help us improve the quality of our documentation.
© Ant Organisation Ltd, 2003